UBS Y is an initiative of UBS Business Solutions AG, that shares ideas through their social media presence in the internet (website, Facebook, Twitter, Instagram), publications and events. This privacy notice is to be understood in that context. For information about how we process client personal data, please visit this webpage.1. Data protection
For UBS Y activities (UBS Y, "We", "our" or "us") UBS Business Solutions AG takes your privacy seriously and adheres to high data protection standards as well as transparency of personal data collection and processing. This privacy notice contains general information on what personal data UBS Y collects, what we do with that information, and what rights you have. If you have any questions or comments, please contact us at the address set out in section 8. We want to inform you in this document about:
We, through UBS Y will, depending on our interaction with you , collect and process personal data about you including:
3.1 Legal basis for processing
Depending on the purpose of the processing activity (see section 3.2), the processing of your personal data will be one of the following:
In each case provided such interests are not overridden by your privacy interests. Where the personal data we collect from you is needed to meet our legal or regulatory obligations or enter into an agreement with you, if we cannot collect this personal data there is a possibility we may be unable to or provide products or services to you (in which case we will inform you accordingly).3.2 Purposes of processing
We always process your personal data for a specific purpose and only process the personal data which is relevant to achieve that purpose. In particular, we process personal data for the following purposes:
4.1 Third Parties
When providing services to you, we may share personal data with other companies from the UBS Group involved in the transaction (depending on the type of product or service you receive from us).4.2 Service providers
In some instances, we also share personal data with our suppliers, including UBS Group companies and other business partners who provide services to us, such as IT and hosting providers, marketing providers, communication services and printing providers, debt collection, tracing, debt recovery, fraud prevention, and credit reference agencies, and others. When we do so we take steps to ensure they meet our data security standards, so that your personal data remains secure.4.3 Others
The Recipients referred to in section 4 above may be located outside Switzerland. In those cases, except where the relevant country has been determined by the Federal Data Protection and Information Commissioner to provide an adequate level of protection, UBS requires such recipients to comply with appropriate measures designed to protect personal data contained within a binding legal agreement. If and to the extent required by applicable law (such as Swiss Banking Secrecy), we implement the necessary legal, operational and technical measure and/or enter into an agreement with you before such transfers.6. How long do we store your data?
We will only retain personal data for as long as necessary to fulfil the purpose for which it was collected or to comply with legal, regulatory or internal policy requirements. To help us do this, we apply criteria to determine the appropriate periods for retaining your personal data depending on its purpose, such as if you want us to contact you for further events, as long as you want to remain in the distribution list, or longer if there is a legal obligation to retain your personal data.7. Your rights
You have a right to ask us to rectify inaccurate personal data we collect and process and the right to request restriction of your personal data pending such a request being considered. Where we process your personal data on the basis of your consent, you have the right to withdraw that consent at any time. Please also note that the withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. You have a right to ask us to stop processing your personal data, or to request deletion of your personal data –these rights are not absolute (as sometimes there may be overriding interests that require the processing to continue, for example), but we will consider your request and respond to you with the outcome. When personal data are processed for direct marketing purposes, your right to object extends to direct marketing, including profiling to the extent it is related to such marketing. You may object to direct marketing by writing to email@example.com or by contacting us at the address set out in section 8. Where we process your personal data on the basis of your consent, or where such processing is necessary for entering into or performing our obligations under a contract with you, you may have the right under applicable data protection laws to request your personal data be transferred to you or to another controller. You have the right to ask UBS for a copy of some or all of the personal data we collect and process about you. You can exercise the rights set out above by contacting the DPO using the details in section 8 of this notice.8. Exercising your rights and complaints
If you are not satisfied with any aspect of the processing of your personal data regarding your dealings with the UBS Y team, we would like to discuss it with you to understand how we can rectify the issue. You may exercise any of your rights in relation to your personal data by writing to us at one of the following addresses. To avoid delay in dealing with your request, please enclose with your signed letter a copy of your passport or identity card:
We have in place appropriate technical and organizational measures to prevent unauthorized or unlawful access to the personal data you have provided to us. As complete data security cannot be guaranteed for communication via e-mails, instant messaging, and similar means of communication, we would recommend sending any particularly confidential information by an alternative secure means.10. Changes to personal data
We are committed to keeping your personal data accurate and up to date. Therefore, if your personal data changes, please inform us at firstname.lastname@example.org of the change as soon as possible.11. Status of this privacy notice
This privacy notice was updated in November 2019. It is a notice explaining what UBS Y does, rather than a document that binds UBS or any other party contractually. We reserve the right to amend it from time to time. If the notice has been updated, we will take steps to inform you of the update by appropriate means, depending on how we normally communicate with you, such as through your account statement.
The views and opinions expressed in this material are those of UBS Y and are not those of UBS Group AG, its subsidiaries or affiliate companies.